Recording an Expense with multiple line items in Xero - Vodafone Mobile Bill

What did I want to do?

• I wanted my kids Ash (12 years old) and Adh (10 years old) to record a new Bill to Pay (expense) from scratch in Xero for an expense that had multiple line items.
  • We will record a bill from Vodafone with multiple line items.
• We had already recorded the below types of payments we had made:
  • Expense in AUD with Single Line Item - SquareSpace domain renewal invoice
  • Expense in a different currency (USD) with a single line item - Atlassian Confluence invoice

Overview of the Vodafone bill

Below is what the bill looks like

A couple of observations:

• The total amount is $104.49.
• There are two items:
  • Large Sim Only Plan for $68.99
  • Roaming Talk (9 calls, 30 min 42sec) for $35.50. This also has a << symbol next to it.
• At the bottom right-hand corner is a note that << means GST free.
• This means:
  • Large Sim Only Plan of $68.99 includes a GST charge
  • Roam Talk of $35.50 does NOT include a GST charge.

Creating the Vodafone Bill in Xero as an Expense

Below is how the completed bill will look in Xero.

Notes:

• Enter each line item separately.
• Ensure we mark GST Free Expense and GST on Expenses correctly based on what the bill document says.
• Large Sim Only Plan of $68.99 includes a GST charge.
  • Tax Rate is set to GST on Expenses
• Roam Talk of $35.50 does NOT include a GST charge.
  • Tax Rate is set to GST Free Expenses
• The total shows $6.27 GST. This is the GST amount of $68.99.

Next Step

Check out our next step here.